Terms of Service and Privacy Policy

This Privacy Policy, as updated from time to time, explains what information about you is collected and how it is processed when you use the International World Games Association’s (IWGA) website and IWGA Games Management System (IGMS) (collectively the “Service”). By using the Service, you agree to your information being collected and processed in accordance with this Privacy Policy by the IWGA. When we refer to ‘’we’’, ‘’our’’ or “us”, we are referring to the IWGA and when we refer to “you” or “your” we refer to you as a user of the Service.

What information do we collect?

Information that you provide to us

You may provide us with information, including personally identifiable information, when you use the Service to communicate with us, create a user account, complete certain transactions or subscribe to particular services.

If you want to create a user account, we ask you to provide us with your name, email address, country of residence, login information, and password. We may also invite you to provide us with additional information (e.g. date of birth), or to indicate your interest in particular sports, events or your location so that we can personalise your use of the Service.

If you register with us by using an account you hold with a third party service (such as Facebook, Google, or other social media sites), the third party service will provide us with some personal information about you, which may include your first and last name, username, unique identifiers and access tokens, e-mail address, date of birth and preferences. Similarly, if you are a user of a third party fitness application service, we will collect from the third party fitness service some personal information about you, which may include your first and last name, username, location, and your sports and fitness achievements. We shall not be responsible for the continuity in the flow of information nor for the accurateness of the information coming from any third party services.

Information that is collected automatically

We use cookies, including third party cookies and similar technologies, to recognise users and personalise the Service for them.

How do we use the information we collect?

We use the information we collect about you to:
  • facilitate your use of the Service, enable your registration and the management of your user account;
  • maintain and develop the Service;
  • gather statistics to help diagnose problems and enhance your experience of the Service;
  • ensure the security of the Service and that the Service is used in compliance with our Terms of Services and applicable laws;
  • offer you a personalized experience of the Service, based on your preferences and choice of content, and deliver relevant advertising to you;
  • provide to you information and content that you have requested; and
  • send you communications, including by email, about our activities and the activities of the Olympic Movement partners, while offering you the possibility to opt-out from such communications at any time.

If we intend to use your personal information for any other purpose, we will seek your consent where necessary. You agree that, in order to enhance your experience of the Service and to the extent permitted by law, we may also combine information collected in accordance with this Privacy Policy with information that you have made publicly available for similar purposes or that you have explicitly agreed to share with us, in particular your social network profiles.

Who do we share your information with?

We may share information you provide through the Service between us for the purposes outlined in this Privacy Policy and with some of our affiliates and other third parties, who provide services (such as data hosting, push notifications, email communications, or analytics) to us and help us deliver the Service to you and ensure the security of the Service

From time to time, we may offer you the possibility to receive communications (including communications related to products and services) from selected third parties such as our commercial partners and members of the IWGA. If you agree to receive such communications, we may share your information with the relevant third parties, while leaving you the possibility to opt-out at any time.

We reserve the right to disclose personal information we hold about you if we are required to do so under applicable laws or pursuant to any judicial or administrative process, and to the extent necessary to investigate, prevent, or take action regarding unlawful activities, or violation of our Terms of Service.

How do we protect your personal information?

a) Data security
We use technical and organisational measures in order to protect your personal information against the risks of damage, destruction, loss or unauthorised access, in accordance with applicable laws.

b) International transfer
While the information we collect will usually be processed in the European Economic Area or in Switzerland, you explicitly agree that we may also transfer your information for the purposes allowed by this Privacy Policy to the above-mentioned recipients, some of which may be based in countries that, like the United States of America, do not provide in their laws for a level of protection of your privacy equivalent to the one applied within the European Union and Switzerland.

c) Age limitation
By using the Service, you confirm that you are 13 years old (or older) and that you are either of legal age under the laws of your country of residence, or that you have obtained the consent of a parent or guardian to use the Service.

If we become aware that a child has provided us with personal information without parental or guardian consent, we will take steps to delete this information and close the child’s account. If you become aware that your child has provided us with personal information without your consent, please contact us at privacy@theworldgames.org.

d) Data retention
We will retain your information only for the duration necessary for the purposes identified in this Privacy Policy or as required to meet our legal requirements.

Your rights

You have the right, in accordance with the law, to withdraw your consent regarding our use of your or your child’s personal information, to request access to your data, to request the deletion or correction of any erroneous or incomplete data and to object their use. In particular, you have the right to object to the processing of your location data at any time. For these purposes, please contact us at the following address: privacy@theworldgames.org.

If you do not wish to continue receiving communications from us, you can also unsubscribe from our newsletters and other communications by clicking on the link provided in our email communications. If you have created a user account, you can access and modify your data or change the parameters of your account at any time by modifying the settings and preferences.

Changes to this privacy policy

We reserve the right to make changes to this Privacy Policy, at any time. When we make changes, we will revise the "last updated" date at the bottom of the Privacy Policy and any change will be effective immediately upon posting. We will use reasonable efforts to inform you about any material changes made to this Privacy Policy, for example by posting a relevant notice on the Service. Your continued use of the Service following the notification of changes will constitute your acceptance of such changes. We encourage you to review our Privacy Policy regularly.

This Privacy Policy was last updated on 17 May 2018.

International World Games Association, Avenue de la Gare 12,1 003 Lausanne, Switzerland

Social

IWGA Partner USports logo VIP SportsTravel logo VIP SportsTravel logo

Subscribe to the IWGA newsletter

Subscribe now.
IOC logo